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Information Technology Services is counting down the days until spring with a Digital Spring-Cleaning Challenge to clear up UWindsor OneDrives and Outlook accounts in advance of the upcoming Microsoft storage changes.

One way to reduce storage is to review your OneDrive for personal files. Look for files such as photos, videos, screenshot, and large documents; if they are not used for professional and academic matters move them to external hard drives or personal cloud storage like Google Drive or iCloud. If they are no longer relevant, delete them.

Refer to the Microsoft Storage Knowledge-Base articles for more information on how to clean up digital storage.

Be sure to sign up for the Digital Spring-Cleaning Challenge for a chance to win a $50 UWinCash gift card.

As a reminder, beginning April 7, the following storage limits will be implemented:

In addition, Teams and SharePoint sites will also be limited to 25 GB of storage and shared mailboxes will be limited to 20GB.

If you are currently using more than the allotted storage amounts for your account type listed above, you will need to start reducing duplicate and redundant data in your UWindsor Outlook email account and OneDrive to get below the threshold. Users who may require more than the allotted quota for work, academic, or research purposes can submit a request to IT Services for review.

Information Technology Services is reminding the campus community to clean up personal, redundant, duplicate and/or unused files in Microsoft OneDrive, SharePoint (Teams), Outlook accounts, and shared mailboxes due to upcoming storage changes.

The University of Windsor will implement new storage limits this spring in response to Microsoft’s changes in global storage limits for universities and colleges.

The changes to Microsoft’s storage options have prompted universities worldwide to modify storage offerings.

Beginning April 7, the following storage limits will be implemented:

If you are currently using more than the allotted storage amounts listed above, you will need to start reducing personal, redundant, duplicate, or unused data to get below the threshold. Users who may require more than the allotted quota for work, academic, or research purposes can submit a request to IT Services for review.

Note: University of Windsor storage should be used only for professional and academic matters. All personal files should be removed.

IT Services has prepared knowledge-base articles to help users with this process.

Any OneDrives or SharePoints (Teams) over-quota as of May 1 will be accessible in read-only mode. Users won't be able to upload, edit, or sync new files to their OneDrive, and existing files will remain as read-only. Users, however, will still be able to download and delete files. In addition, Outlook accounts and shared mailboxes that exceed the allotted quota will not be able to send or receive emails.

The Microsoft 365 service offering is always evolving, and in the upcoming months and years, IT Services anticipates that Microsoft will initiate further changes that will impact users. Its staff appreciates your patience as it works through the changes.

If you have any questions about these changes, reach out to IT Services.