Information Technology Services is reminding the campus community to clean up personal, redundant, duplicate and/or unused files in Microsoft OneDrive, SharePoint (Teams), Outlook accounts, and shared mailboxes due to upcoming storage changes.
The University of Windsor will implement new storage limits this spring in response to Microsoft’s changes in global storage limits for universities and colleges.
The changes to Microsoft’s storage options have prompted universities worldwide to modify storage offerings.
Beginning April 7, the following storage limits will be implemented:
|
MS365 App |
Employee (Faculty/Staff/Sessional) |
Student |
Retiree |
Alumni |
|
OneDrive |
20GB |
5GB |
10GB |
N/A |
|
Outlook Mailbox |
10GB |
5GB |
1GB |
5GB |
|
Shared Mailbox |
20GB per shared mailbox |
|||
|
SharePoint (Teams) |
25GB per SharePoint |
|||
If you are currently using more than the allotted storage amounts listed above, you will need to start reducing personal, redundant, duplicate, or unused data to get below the threshold. Users who may require more than the allotted quota for work, academic, or research purposes can submit a request to IT Services for review.
Note: University of Windsor storage should be used only for professional and academic matters. All personal files should be removed.
IT Services has prepared knowledge-base articles to help users with this process.
Any OneDrives or SharePoints (Teams) over-quota as of May 1 will be accessible in read-only mode. Users won't be able to upload, edit, or sync new files to their OneDrive, and existing files will remain as read-only. Users, however, will still be able to download and delete files. In addition, Outlook accounts and shared mailboxes that exceed the allotted quota will not be able to send or receive emails.
The Microsoft 365 service offering is always evolving, and in the upcoming months and years, IT Services anticipates that Microsoft will initiate further changes that will impact users. Its staff appreciates your patience as it works through the changes.
If you have any questions about these changes, reach out to IT Services.