​Transition Checklist - Manager

• Review your employees’ vacation & absences in My Attendance ensuring accuracy & completeness.
• Tell staff that non-critical HR processes will be limited including:
  • Changes to HR records, including personal info & address changes.
  • Submit any pension or benefits updates to the respective pension & benefits teams.
  • Banking info changes can be made by contacting the payroll team.

• Access your learning journey tailored to your role through the UWinsite People website or on the professional development site.
• Familiarize yourself with UWinsite People training materials & knowledge-base articles.
• Attend manager-specific training sessions.

• Reminder: Payments for Research Scholarships & MITACS Research Internships will start being processed through Accounts Payable.

Attendance & Vacation Balances

• Approve or deny any vacation day request.
• Review your employees’ vacation & absences in My Attendance ensuring accuracy & completeness.
• Download absence reports in My Attendance.

Timecard Processing Deadlines

• Submit two sets of bi-weekly payroll timecards for staff or student employees payroll through myUWinfo or PDF per usual:
  • Timecard #1: Projected hours for Dec. 9 - 22.
  • Timecard #2: Projected hours for Dec. 23 - Jan. 5.
• Submit semi-monthly payroll timecard for staff with projected hours for Dec. 16 - 31.

• Talk to your administrator about submitting the GA/TA Notice of Appointments (contracts) if applicable.
• Advise Winter GA/TAs to complete their Online Student Hiring Packages for Human Resources.
• Submit Sessional hiring packages.
  Please send packages when they are available, don’t delay.

• Ensure employees are manually tracking sick absences taken between Dec. 23 & Jan. 5.
• Familiarize yourself with accrual method for vacation balances & tracking
• to respond to questions from your staff. Read FAQs online.

• Encourage staff to download 2024 payslips as myUWinfo will be eventually decommissioned.
• Advise them to download T4s slips. CRA recommends keeping atleast six years on file.

• Work with your employees to validate transferred vacation balances in UWP. A conversion calculator will be provided.
• Check & approve any absences taken between Dec. 23 & Jan. 5 that were not recorded in My Attendance.
• Review & approve future absences or vacations that were previously recorded in My Attendance but need to be re-entered.
• Start using UWP for timecards, absence approvals & more.