Accident/Incident Reporting
An incident report is to be completed for any work-related injuries, incidents, or accidents, including critical injuries. This includes:
- Work-related incidents that result in personal injury or lost time from work, including occupational illnesses;
- Incidents that occur during the course of an employee's work duties, either on or off University property; or
- Incidents that have the potential to result in personal injury or property damage even though no injury or damage occurred (near-misses) – this includes student/visitor incidents or observed hazards that could impact worker/student safety
If unsure, seek clarification from your Supervisor or Health and Safety.
Supervisors and the Health and Safety office will work with campus partners to ensure hazards in the workplace are addressed as quickly as possible and appropriate corrective and preventive measures are implemented. For emergencies or critical/life-safety hazards, Special Constable Services is to be called immediately at ext. 911/ext. 4444. To report a maintenance item, contact Facility Services at ext. 2850 or by email at: repair@uwindsor.ca.
Select each of the collapsible boxes to access further information on the Accident/Incident Reporting process.
All accidents, injuries and incidents must be reported to a supervisor as soon as they occur. For your safety and the future safety of your fellow workers, it is imperative that you report all accidents, incidents, or near-misses immediately to a supervisor. If you need to seek medical attention due to a work-related injury:
- Notify your supervisor
- Seek medical attention as necessary. The employer shall provide transportation for the worker (if required) to a location within a reasonable distance
- Obtain the completed WSIB Form 8 from the treating health care provider and submit it to your supervisor as soon as possible
- Complete the Accident/Incident Investigation Report (OHS-5.2.2a) together with your Supervisor as soon as possible
- Notify your supervisor if your injury results in any time lost from work (as authorized by a health care provider on the appropriate WSIB form) and keep your supervisor updated as to your progress
Health & Safety facilitates all required WSIB claims. It is the responsibility of workers to complete and promptly return all documentation to the University to ensure a successful early and safe return to work.
As a supervisor it is critical that you make all workers aware that they need to report all accidents, incidents, or near-misses immediately to you for documentation, analysis, and correction of the hazard.
If an employee reports a work-related incident, accident, or injury, Supervisors are responsible for:
- Ensuring injured workers receive first aid or medical attention
- Investigating the accident
- Completing the Accident/Incident Investigation Report (OHS-5.2.2a) with the worker
- Sending the completed report to Health & Safety within 24 hours of the incident. Under the Workplace Safety & Insurance Act (WSIA) the University has to report any accident that results in lost time from work or which necessitates health care. The Workplace Safety & Insurance Board (WSIB) levies a fine of $250 - $1000 for late reporting. This charge is billed back to individual departments.
- Immediately notifying Special Constable Service and the Health & Safety office of any critical injuries. Supervisors must ensure that the accident scene is secured until the investigation can be conducted.
Please see attached document A Supervisor’s Guide to Work-Related Incidents/Accidents for further details.
- Ergonomic assessments can be arranged by a supervisor if a worker has difficulty modifying their workstation to accommodate their needs or physical discomfort is experienced at the computer workstation. Please visit the Ergonomic page here: Ergonomics | Human Resources (uwindsor.ca)
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Departments can order office equipment through Purchasing, who have specifications of approved ergonomic chairs within our Preferred Vendor agreements.
Minimum requirements of ergonomic chairs to be purchased are below:
When purchasing a chair for a computer workstation, the chair should possess, at a minimum:
- 5-prong swivel base
- Height and angle adjustable backrest with lumbar support
- Adjustable, well-padded seat pan with a waterfall edge
- Height and width adjustable armrests
One specific chair does not fit all users. It is essential that when a chair is purchased it is suitable for a particular user and the work they perform. For more specific guidelines refer to Canadian Standards Association (CSA) Guideline on Office Ergonomics (CSA-Z412-00).
Comfort and ease of adjustment should be considered when purchasing a chair. Many chairs may possess the features mentioned above, but do not fit the worker comfortably or making adjustments to the chair is difficult. Many companies offer a trial period which allows new users to “test” chairs before committing to purchasing them. Please discuss a trial period with your supplier before purchasing a chair.
To report an accident for a student on an unpaid placement, please visit Student Unpaid Placement Insurance Process