Student Appointments - Frequently Asked Questions for Departments

Please visit our website to find information about the types of student appointments to determine which one is applicable for your department and position. Go to the Student Appointments section of the Human Resources website for details.

If a student is being hired for the first time, or if it has been more than one year since the student worked at the University, please direct them to the Student Appointments section of the Human Resources website which outlines the required hiring documentation the student will need to submit through UWinsite People. The student should provide the required documentation at their earliest opportunity following your hiring decision. Students cannot start work until the hiring appointment process is complete. The student will submit these documents via their preboarding and onboarding journeys in UWP, however, they do expire so completing them in a timely manner is appreciated. 

If it has been less than one year since the student last worked at the University, and all legal documents remain current/valid, the student does not need to provide any additional documentation to Human Resources Through UWinsite People. 

IMPORTANT:

• Please do not collect hire package documents from students as they contain personal information and is no longer the practice with UWinsite People. The student hiring information and documents should be provided through UWinsite People. 
• If your student mentions that they cannot complete the preboarding or onboarding journeys because the journey item has either expired or is not working properly, please have them reach out to hrstudent@uwindsor.ca.

We are no longer accepting Authorization for Hire forms or Contracts through MyUWinfo or via email. These are now titled Student Job Requisitions and must be completed through UWinsite People. 

A graduate/undergraduate student can work up to a maximum of 24 hours per week across all positions they hold. Please visit the Graduate Studies website for more information.

The student may be able to exceed the above maximum hours if on a scheduled break from their program. Please contact Human Resources at hrstudent@uwindsor.ca to confirm eligibility.

A student can be hired for a maximum of one year (12 months) at a time. 

If you wish to extend the student appointment after one-year, an extension letter will need to be submitted which might entail a new Student Job Requisition to be submitted. 

Please reach out to hrstudent@uwindsor.ca prior to the end date of the students position to inquire about extending if you are unsure of how to do so in UWinsite People. 

Please note that students must be registered for classes to be eligible to work for the University unless they are on a scheduled break from classes (e.g. summer break) OR they are part of a recognized experiential learning program where the program is in that term. 

Please email hrstudent@uwindsor.ca if you would like to confirm student eligibility to work before hiring

Due to the high volume of student hiring and influx of hiring demand at the beginning of each semester, we cannot put a specific turn around timeline on this. If you would like to inquire about the status of your recently submitted student job requisition, please email hrstudent@uwindsor.ca. A minimum of three working days would be required before emailing. 

Inquiries regarding student appointments can be directed by email to hrstudent@uwindsor.ca.