Minutes are to contain a concise summary of the key points of the discussion/debate without attribution of comments to individual members. Enough should be recorded to demonstrate due diligence. All decisions are to be recorded.
Third person, past tense, and neutral objective language (“passive” voice) is to be used. Point form is recommended.
Do not record individual votes unless required by legislation or bylaw, or requested by the individual.
Minutes across an organization should share the same general look, format and style.
Minutes should be logically organized by following the agenda order of business.
It is the Head’s responsibility to review draft minutes before they are circulated to the Council for approval at its next meeting.
The University periodically offers workshops on minute taking through its Professional Development Opportunities Series
If you have any questions regarding this topic or a related matter, your first point of contact is Renée Wintermute, the University Secretary.