Welcome to the Teacher Education: Required Program Documents page. Here, you'll find essential forms and requirements to complete your teacher education program. These include the Tuberculin (TB) Test Requirement, Health and Safety Training, and Police Vulnerable Sector Check (PVSC). Please ensure all documents are submitted in accordance with program guidelines to ensure a smooth and timely certification process.
Required Program Documents:
Police Vulnerable Sector Check (PVSC)
Updated: April 17, 2024
Read First: Important Information
All University of Windsor Faculty of Education students in all teacher education programs (Concurrent, Consecutive, and Technological Studies) are required to obtain an original Level 3: Police Clearance with Vulnerable Sector Check (PVSC) once a year and every year while in-program. This process must be completed before you enter a school for practicum and/or volunteer hours.
If your most recent PVSC is dated May 31st, 2024 or earlier, it is considered invalid for the 2024 academic year in accordance with program regulations.
Application and Submission Instructions:
- Search results must not be dated earlier than June 1st, 2024.
- The deadline to submit your PVSC to the Faculty is Friday, August 30th, 2024, without exception. You will not be assigned a practicum placement and/or approved for volunteer hours until the Faculty has your current/valid and negative (clear) PVSC results.
- Students will be required to upload a copy of their Level 3: Police Vulnerable Sector Check via the new Faculty of Education online system: Sonia. Please be sure to check your UWindsor email frequently over the summer for instructions on how to get logged into Sonia to upload documents and complete forms. Please note: Some police agencies provide password-protected electronic results. In such cases, it is your responsibility to download your clearance and save the document to your computer/device.
- Please retain your original document and copies. You must have a copy with you at all times in a school. A principal may request that you present your copy at any time.
Note:
- Criminal Record Checks (CRC) and clearances provided by the Ontario Education Services Corporation (OESC) are not accepted
- Any/all associated fees are the direct responsibility of the Teacher Candidate
- If you are under 18 years of age and thus ineligible to obtain a PVSC, please obtain submit a PVSC once you are eligible
- Students who do not submit required documentation by specified deadlines may be at-risk for program removal
If you have questions about the PVSC, please contact the Faculty of Education Office directly through one of the following methods:
Telephone: 519-253-3000 ext. 3869
E-mail: educfieldexperience@uwindsor.ca
Police Service Agencies
Your PVSC must be obtained from the police service agency where you currently reside. We strongly advise you to begin this process as soon as possible as processing times vary between agencies and can take from two weeks to three months to obtain.
Some agencies require a letter from the Faculty of Education that indicates the reason(s) for a PVSC request. If applicable, you must complete and submit the agency letter specific to your area in addition to your PVSC application.
Below are instructions, agency letters and related links to some local and commonly-accessed police service agencies. This list is not exhaustive. If your area's agency is not listed, please contact your local agency directly for further instructions and assistance.
Aylmer Police Service
For current residents of Aylmer, ON
For students obtaining their PVSC via the Aylmer Police, you must be a resident of Alymer to apply for a Level 3: Vulnerable Sector Check (PVSC) through this agency. 2 forms of Government Identification are required. Applications can be completed online or in-person.
For additional information, please contact Aylmer Police at (519) 773-3146 or email aylmer@policesolutions.ca. Teacher Candidates are responsible for all fees/costs required for the PVSC application process.
Brantford Police Service
For current residents of Brantford, ON
For students obtaining their PVSC via the Brantford Police, you must be a resident of Brantford to apply for a Level 3: Vulnerable Sector Check (PVSC) through this agency. 2 forms of Government Identification are required. Applications can be completed online or in-person.
- Brantford Police Agency Letter - this has to be dated, signed by the applicant and your name has to be filled out prior to submitting to the Brantford Police
- Brantford Police Vulnerable Sector Check
For additional information, please contact Brantford Police Service at 519-756-0113 ext. 3336 or email brantford@policesolutions.ca. Teacher Candidates are responsible for all fees/costs required for the PVSC application process.
Chatham-Kent Police Service
For current residents of Chatham, ON and *surrounding areas
For students obtaining their PVSC via the Chatham-Kent Police Service, you must be a resident of Chatham or a *surrounding area to apply for a Level 3: Vulnerable Sector Check (PVSC) through this agency. 2 forms of Government Identification are required. Applications can be completed online.
*surrounding areas: Blenheim, Bothwell, Chatham, Lachlan, Coatsworth, Dover Centre, Dresden, Erie Bach, Erieau, Grande Pointe, Highgate, Kent Bridge, Merlin, Mitchell’s Bay, Morpeth, North Buxton, Pain Court, Ridgetown, Shrewsbury, South Buxton, Thamesville, Tilbury, Wheatley)
For additional information, please contact Chatham-Kent Police Service at 519-436-6600 or email chatham-kent@policesolutions.ca. Teacher Candidates are responsible for all fees/costs required for the PVSC application process.
Durham Regional Police Service
For current residents of Durham, ON
For students obtaining their PVSC via the Durham Regional Police, you must be a resident of the Durham region to apply for a Level 3: Vulnerable Sector Check (PVSC) through this agency. 2 forms of Government Identification are required. Applications must be completed online.
Hamilton Police Service
For current residents of Hamilton, ON
For students obtaining their PVSC via the Hamilton Police, you must be a resident of Hamilton to apply for a Level 3: Vulnerable Sector Check (PVSC) through this agency. 2 forms of Government Identification are required. Applications can be completed online or in-person.
For additional information, please contact Hamilton Police Service at (905) 546-4772 (Central Station) / (905) 546-2929 (East End Station) / (905) 546-4930 (Mountain Station) or email info@hamiltonpolice.on.ca. Teacher Candidates are responsible for all fees/costs required for the PVSC application process.
LaSalle Police Service
For current residents of LaSalle, ON
For students obtaining their PVSC via the LaSalle Police Service, you must be a resident of the town of LaSalle to apply for a Level 3: Vulnerable Sector Check (PVSC) through this agency. 2 forms of Government Identification and an Agency letter are required. Applications can be completed online
- LaSalle Police Vulnerable Sector Check Instructions
- LaSalle Police Agency Letter
- LaSalle Police Vulnerable Sector Check
- LaSalle Police Vulnerable Sector Check Form
For additional information, please contact Rachelle Wengrzynski at 519-969-5210 ext. 2062. Teacher Candidates are responsible for all fees/costs required for the PVSC application process.
London Police Service
For current residents of London, ON
For students obtaining their PVSC via the London Police Service, you must be a resident of London to apply for a Level 3: Vulnerable Sector Check (PVSC) through this agency. 2 forms of Government Identification are required. The Records Check office is available by appointment only or applications can be completed online.
- London Police Acceptable Forms of Identification
- London Police Agency Letter
- London Police Vulnerable Sector Check
For additional information, London Police Service at 519-661-5515 ext. 4788. Teacher Candidates are responsible for all fees/costs required for the PVSC application process.
Ontario Provincial Police (OPP)
For current residents of Tecumseh, ON
For students obtaining their PVSC via the Ontario Provincial Police (OPP), you must be a resident of an area governed by OPP to apply for a Level 3: Vulnerable Sector Check (PVSC). Applications can be completed online and an Agency Letter is required along with 2 forms of Government Identification.
- OPP Agency Letter - your name, date, and signature must be on form prior to submission to OPP station.
- OPP Police Acceptable Forms of Identification
- OPP Police Vulnerable Sector Online Application
To find a detachment in your area, click here.
Teacher Candidates are responsible for all fees/costs required for the PVSC application process.
Peel Regional Police Service
For current residents of Mississauga and Brampton, ON
For students obtaining their PVSC in Peel Region, you must be a resident of Mississauga or Brampton to apply for a Level 3: Vulnerable Sector Check (PVSC) through this agency. 2 forms of Government Identification are required. Applications can be completed online or in-person at Sir Robert Peel Centre, Brampton or 11 Division, Mississauga.
For additional information, please contact Peel Police Service at 905-453-2121 ext. 4390 (Brampton)/ 905-453-2121 ext. 2635 (Mississauga). Teacher Candidates are responsible for all fees/costs required for the PVSC application process.
Sarnia Police Service
For current residents of Sarnia, ON
For students obtaining their PVSC via the Sarnia Police Service, you must be a resident of Sarnia to apply for a Level 3: Vulnerable Sector Check (PVSC) through this agency. 2 forms of Government Identification are required. Applications can be completed online.
For additional information, please contact Sarnia Police Service at 519-344-8861 ext. 5265. Teacher Candidates are responsible for all fees/costs required for the PVSC application process.
St. Thomas Police Service
For current residents of St. Thomas, ON
For students obtaining their PVSC via the St. Thomas Police Service, you must be a resident of St. Thomas to apply for a Level 3: Vulnerable Sector Check (PVSC) through this agency. 2 forms of Government Identification are required. Applications can be completed online or in-person Monday to Friday 8:00 am to 4:00 pm.
For additional information, please contact St. Thomas Police Service at 519-631-1224 or email stthomas@policesolutions.ca. Teacher Candidates are responsible for all fees/costs required for the PVSC application process.
Toronto Police Service
For current residents of Toronto, ON
For students obtaining their PVSC via the Toronto Police, you must be a resident of Toronto.
To apply for a Level 3: Vulnerable Sector Check, you must create an account and provide an Agency code. Please request the Agency code by sending an email educfieldexperience@uwindsor.ca.
For additional information, please contact Toronto Police, Records Management Service Unit at 416-808-8244 or email Toronto Police Service. Teacher Candidates are responsible for all fees/costs required for the PVSC application process.
Windsor Police Service
For current residents of Windsor and Amherstburg, ON
For students obtaining their PVSC via the Windsor Police Service, you must be a current resident of Windsor or the Town of Amherstburg to apply for a Level 3: Vulnerable Sector Check (PVSC) through this agency. 2 forms of Government Identification are required. Applications can be completed online.
For additional information, please contact Windsor Police at 519-255-6700 ext. 4129. Teacher Candidates are responsible for all fees/costs required for the PVSC application process.
Please note that official PVSC results are uploaded to your online account. You are responsible for downloading the official results and submitting a copy to the Field Experience Office.
Woodstock Police Service
For current residents of Woodstock, ON
Applications for police record checks can be submitted online or in person. In-person applications can be made Monday to Friday from 8:00am to 6:00pm. Record checks typically take 5 business days to process.
One piece of government-issued photo identification, as well as proof of residency within the city of Woodstock is required.
Email recordchecks@woodstockpolice.ca if you have any questions.
York Regional Police Service
For current residents of York Region, ON
For students obtaining their PVSC in the York Region, you must be a resident of the York region to apply for a Level 3: Vulnerable Sector Check (PVSC) through this agency. 2 forms of Government Identification are required. Applications can be completed online or in-person.
- York Regional Police Agency Letter- this has to be dated, signed by the applicant and your name has to be filled out prior to submitting to the York Regional Police
- York Regional Vulnerable Sector Check
For additional information, please contact York Regional Police at 1-866-823-3334 ext. 7655. Teacher Candidates are responsible for all fees/costs required for the PVSC application process.
Tuberculin (TB) Test Requirement
Updated: July 24, 2024
Tuberculin (TB) Test Results Form
All teacher Candidates must have proof of clear (negative) TB test results before entering a school. You are required to complete a "one-step" (Mantoux) TB test. If your results are positive, you will be required to complete the second step, which is a chest x-ray.
Instructions
- Year 1 Consecutive, Year 1 Technological Studies, and Years 1, 3, and 5 Concurrent students: You are required to submit test results by the specified deadline. Your results must be dated June 1st, 2024 or later. Results are valid for a two (2)-year period in the Faculty.
- Year 2 Consecutive and Year 3 Psychology/ECE/BEd students (those who completed the ECE program at St. Clair College in 2023): If your most recent results are dated June 1st, 2023 or later, you do not need to submit new results to the Faculty this year.
- The deadline to submit your completed results form to the Faculty is Friday, August 30th, 2024, without exception. You will not be assigned a practicum placement and/or approved for volunteer hours until the Faculty has your current/valid and negative (clear) test results. Students who do not submit required documentation by specified deadlines may be at-risk for program removal
- Please print and bring the Tuberculin (TB) Test Results Form (also hyperlinked above) to your appointment. This Form must be stamped and signed by the health care clinician administering your test/results
- Students will be required to upload a copy of their TB Test Results (if applicable) via the new Faculty of Education online system: Sonia. Please be sure to check your UWindsor email frequently over the summer for instructions on how to get logged into Sonia to upload documents and complete forms.
- Please retain the original document in a secure location
Health and Safety Training
Updated: July 25, 2024
All University of Windsor Faculty of Education students in all teacher education programs (Concurrent, Consecutive, and Technological Studies) are required to complete the Health and Safety training steps and modules listed below. Even if you completed same/similar training in the past, it must be completed once a year and every year while in-program.
NOTE: In the event we are notified by the board office that there is revised/updated training modules, students will be required to complete additional training.
The Occupational Health and Safety Act includes post-secondary students, completing placements, in the definition of a “worker.” (“A person who performs work or supplies services for no monetary compensation under a program approved by a college of applied arts and technology, university or other post-secondary institution”). It is for this reason that our partner school boards have mandated training for all Teacher Candidates prior to entry into the schools.
All students must satisfy all Health and Safety training requirements prior to beginning practicum (EDUC 5499) or volunteer hours (EDUC 1199/2299). The deadline to complete all training modules, and upload your Certificate of Completion Form to the Faculty of Education online system is Friday, August 30th, 2024.
You must complete all of the following modules/steps:
- Worker Health & Safety Awareness in 4 Steps training video. Certificate of Completion (due Friday, August 30th, 2024) Upon completion of the training video, you will receive a "Worker Health & Safety Awareness in 4 Steps" Certificate of Completion. Please save this certificate to your computer/device before exiting the module. The Ministry of Labour will not store your certificate, or keep a record of training. You are required to retain a copy of your certificate for your records.
- Health and Safety Baseline Orientation Training
- Workplace Hazardous Materials Information System (WHMIS) Training
- Workplace Harassment Training
- Workplace Violence Prevention Management Program (WVPMP) Training
- AODA (Accessibility for Ontarians with Disabilities Act) Training
- Fire Safety Plan Training
- Job Specific training. Either:
- Elementary Teachers Job Specific Hazards & Prevention Training (P/J division), OR
- Secondary Teachers Job Specific Hazards and Prevention Training (I/S division)
Students will be required to upload a copy of their Certificate of Completion via the new Faculty of Education online system: Sonia (due Friday, August 30th, 2024) and, also confirm/verify that Training modules #2 – 8 have been completed.