All food and beverage services on campus must be exclusively provided through Sodexo. This policy applies to all university-sponsored events, student groups, meetings, and gatherings held on campus grounds.
Bringing in food from external vendors, including catering services, or local restaurants, or homemade meals for organized events, is not permitted.
In the event that Catering Services is not able to meet the food requirements for an event, the Catering Services team will work with the event organizer to make the necessary arrangements including, but not limited to securing an external caterer compliant with WECHU food safety requirements.
This policy ensures consistency in food quality, adherence to health and safety regulations, and supports the sustainability of our campus food services. If you require catering or have specific dietary needs, please coordinate with Sodexo directly to find suitable options.
Contact Catering & Conference Services at catering@uwinsdor.ca or call Rana Chan ranachan@uwindsor.ca extension 3276 or Niklas Pizzolitto niklas.pizzolitto@uwindsor.ca extension 3277.
Ratified Student Groups when holding an event for Fundraising Purposes and Welcome Week on-campus BBQ events are welcome to apply for an exemption here. Please note that we require the form to be submitted at least 14 days prior to the event.
Outdoor BBQ Event Booking Regulations
For all events: any group wishing to book outdoor space with or without food/beverage must get approval from Catering Services (Rana Chan ranachan@uwindsor.ca extension 3276 or Niklas Pizzolitto niklas.pizzolitto@uwindsor.ca extension 3277) to reserve the space. Welcome Week Events is processed AFTER submitting a Welcome Week/Month Event Proposal Form and after receiving approval of the Event Proposal from the Welcome Week Committee. Catering Services will verify with Facility Services to ensure that there are no outdoor projects taking place at that time or that no landscaping/underground cabling/water systems will be disturbed by the event and/or its equipment setup.
When booking space under canopy of CAW Student Centre without food, contact Mary Kuznik-Matos (CAWSC), ext 3235 or email marym@uwindsor.ca.
Options and Procedures for BBQ Events (Note that BBQs are the only self-operated food events allowed, including during Welcome Week). All other food events must be fully catered by Catering Services:
- Self Operated:
- Contact Catering Services to determine if space is available. For Welcome Week this is done AFTER Event Proposal has been accepted. For all other fundraising BBQs throughout the year, this must be done BEFORE the group advertises the event. If space is available, we will tentatively book it for you.
- Contact the Windsor Essex County Health Unit (519-258-2146) for health permit.
- Fill out all necessary forms from the Health Unit, submit to Health Unit and receive permit if approved.
- Bring the Health Unit permit to Catering Services Office and if all is in order the space booking will be confirmed.
- You are responsible for all aspects of running the event, including setup, serving, cleanup and proper safe food handling per the Health Unit regulations for proper refrigeration, cooking methods, food storage and clean running water for sanitizing hands and cooking utensils.
- Catering Services will not supply any food, staff or equipment.
OR
- Catering Services Menu or special Welcome Week Food Menu. Custom packages and student pricing available. Contact Catering at ext. 3276 or 3277.