Proposal for Funding Request - Communications and Engagement Committee

Proposals for Funding are due no later than two weeks prior to the scheduled meeting.
Meeting are generally held on the first Wednesday of each month, no meetings in June or July.
Note: Meeting dates are subject to change.
For further information, contact Alumni Relations at 519-971-3618.

INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED

For consideration by the committee, please ensure that all four sections are complete:

A brief description of the project in satisfaction of the Alumni Association's Communications and Engagement Committee Criteria;
Budget information (salary, supplies, equipment, etc.) outlining how the funds will be used;
A letter of reference; and
A brief description of the project including such details as itinerary, activities, approximate number of participants (i.e. coordinators, volunteers, and the number of people expected to attend), target markets (i.e. current UWindsor studnets, young alumni, etc.), geographical region, etc.

1 Start 2 Preview 3 Complete

SECTION 1 - EVENT INFORMATION & CONTACT

Date of Event *

Please select the date of the event or initiative for which you are seeking funding.

Month

Day

Year

Name of Event *

Name of Group, Club or Department *

Contact Person (Full Name) *

Title *

Telephone Number (no brackets or dashes) *

Email Address *

Eligibility:

All alumni, students, faculty and staff who are representatives of a recognized University of Windsor department, group, and/or club are eligible to apply for funding. Student groups are required to seek endorsement by respective faculties and/or relative student group bodies. Community organizations with proposals that fit within the Committee's criteria may also be considered.

In addition, please note that applicants may be asked to prepare a brief (5 minute) presentation for the Communications and Engagement Committee in order to provide further information or clarification concerning their request.

In order to consider sponsorship of a program or special project by a group and/or individual, the project must satisfy the Mandate of the Committee.

SECTION 2 - EVENT DESCRIPTION

In one or two sentences explain how this initiative will satisfy at least one of the following Mandate of the Communications and Engagement Committee. Describe how this initiative works to:

Engagement *

Foster engagement of alumni and friends with the University and Alumni Association.

Value *

Undertake and support activities that provide significant value of the experience to students and alumni.

Promote *

Promote the valuable services by the Alumni Association.

Profile *

Enhance the profile of the Alumni Association through promotion and marketing activities.

Project Description *

Please attach a brief description of the project including such details as itinerary, activities, approximate number of participants (i.e. coordinators, volunteers, and the number of people expected to attend), target markets (i.e., current UWindsor students, young alumni, etc.), geographical region, etc.
Files must be less than 128 MB.
Allowed file types: gif jpg jpeg png pdf doc docx ppt pptx xls xlsx mov mp3 wav.

Recognition *

Indicate how the financial support of this project, provided by the Alumni Association will be recognized (i.e. print materials, social media, event banners, invitations and/or programs, in remarks of appreciation during event, etc.) The Alumni logo will be forwarded electronically to be used in recognition of support.

Optional:

File 1

Files must be less than 128 MB.
Allowed file types: gif jpg jpeg png pdf doc docx ppt pptx xls xlsx mov mp3 wav.

File 2

Files must be less than 128 MB.
Allowed file types: gif jpg jpeg png pdf doc docx ppt pptx xls xlsx mov mp3 wav.

File 3

Files must be less than 128 MB.
Allowed file types: gif jpg jpeg png pdf doc docx ppt pptx xls xlsx mov mp3 wav.

File 4

Files must be less than 128 MB.
Allowed file types: gif jpg jpeg png pdf doc docx ppt pptx xls xlsx mov mp3 wav.

SECTION 3 - FINANCIAL INFORMATION

The Communications and Engagement Committee approves requests up to $1,500.

Total Request *

What is the total amount of your request to the committee?

Previous Funding? *

Has this event or organization received support from the Communications and Engagement Committee in previous years?

Yes

Date previously funded *

When did you receive funding from the Communications and Engagement Committee?

Month

Day

Year

How much previously funded? *

How much funding did you previously receive from the Communications and Engagement Committee?

Project Cost *

What is the total cost of the project?

Budget *

A budget must be submitted for this proposal to be complete including: an itemized budget of expenses (items, quantity, cost, etc); and revenue (money raised to date, source of income, etc).
Files must be less than 128 MB.
Allowed file types: gif jpg jpeg png doc docx ppt pptx xls xlsx mov mp3 wav.

Payment process *

If this Proposal for Funding is approved, please indicate the preferred payment process:

University Account transfer to account #

Cheque payable to

Account Number *

Please provide the account number.

Cheque Payable to *

Please indicate where you would like the cheque made payable to.

SECTION 4 - REFERENCE(S)

Please ensure that the contact information for your reference is included on the letter of support.

Full Name *

Title *

Email Address *

Telephone Number (no brackets or dashes) *

Attach Reference Letter *

Files must be less than 128 MB.
Allowed file types: gif jpg jpeg png pdf doc docx ppt pptx.

The Communications and Engagement Committee reserves the right to publicize any programs which have been granted support.
All successful applicants are required to submit a final report to the Communications and Engagement Committee following the completion of the program and/or special project, along with photographs, if possible, for publicity purposes for the alumni website, social media, VIEW magazine, Alumni eNews communication, etc. Failure to submit a final report may impact future funding.

Notice of Collection

Personal Information collected on this form is collected under the authority of the University of Windsor Act, 1962-63 and is collected for the purpose of administering your proposal for funding. If you have any questions about the collection of your personal information please contact alumni@uiwndsor.ca at (519) 253-3000 ext. 3618.

SECTION 6 - RESULTS (FOR ALUMNI RELATIONS STAFF ONLY)

(DO NOT COMPLETE - PLEASE PROCEED TO "SUBMIT" BUTTON, BELOW) This section is to be completed by the Alumni Relations team. No input is required and these details are only maintained for internal tracking purposes. Please proceed to submit your proposal, below.

Approval Decision

Pending

Approved

Denied

Approved Amount

Additional Notes

Post Event Report

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png pdf doc docx ppt xls xlsx mov mp3.

Leave this field blank