Communications and Engagement Committee

Proposals for funding are due no later than two weeks prior to the scheduled meeting. To confirm meeting schedule and ensure a position on the agenda, please contact Rob Janisse at robj@uwindsor.ca or 519-253-3000 ext. 4142.

**PLEASE NOTE THAT THE CEC COMMITTEE WILL NOT MEET IN JUNE AND JULY. ALL SUBMITTED APPLICATIONS WILL BE REVIEWED AT THE AUGUST, 2024 MEETING. PROPOSALS WILL NOT BE REVIEWED IF THE EVENT HAS ALREADY TAKEN PLACE** 

SUBMIT AN APPLICATION

Sponsorship and Funding Guidelines

Key Priorities for Sponsorship and Funding

The University of Windsor Alumni Association (the “Association”) provides financial assistance for alumni, students, groups and clubs on campus and organizations in the community.

All applications go through a competitive assessment process, which is designed to ensure equality, openness and transparency for community organizations and on-campus groups in seeking financial assistance through the Association. The committee which handles such requests is referred to as the Communications and Engagement Committee (the “Committee”). The Association is proud to support activities and programs which benefit alumni, students and the UWindsor community, and are consistent with the association’s strategic priorities, mission and values. Successful applications will align with the Committee mandate:

• Foster engagement of alumni and friends with the University of Windsor and the Alumni Association.
• Undertake and support activities that provide significant value to students and alumni.
• Promote the valuable services provided by theAlumni Association.
• Enhance the profile of the Alumni Associationthrough promotion and marketing activities.

Applicants are required to align their project with one or more of the above objectives to be eligible to apply for funding.

Alumni Association Strategic Priorities

The following strategic priorities have been developed as a result of soliciting feedback from alumni, a cross-section of faculties and years of graduation through surveys, focus groups and facilitated board planning.

1. To provide meaningful connections to current and future alumni for career support, mentorship and networking.
2. To provide innovative opportunities for alumni to remain connected and engaged with UWindsor, embracing any geographical location.
3. To cultivate pride in UWindsor, inspire and recognize alumni.

Categories and Funding Levels Available

How to Apply for Funding:

Each application must be completed and submitted online at least two weeks prior to the regularly scheduled committee meetings. The committee reserves the right to add or waive stipulations to funding requests, including those not listed in this document.

All four sections of the application must be completed as follows:

• A brief description of the project in satisfaction of the Alumni Association’s Communications and Engagement Committee criteria;
• Budget information (salary, supplies, equipment, etc.) outlining how the funds will be used;
• A letter of reference; and
• A brief description of the project, including such details as itinerary, activities, approximate number of participants (i.e. coordinators, volunteers, and the number of people expected to attend), target markets (i.e. current UWindsor students, young alumni, etc.), geographical region, etc.

Each application will be reviewed by Alumni Relations staff. Applicants may be asked to attend a scheduled committee meeting to answer any questions the Committee may have regarding the funding proposal.

The application will then be considered and, once a decision is made, the Alumni Relations staff will notify the applicant of the Committee’s decision.

**PLEASE NOTE THAT THE CEC COMMITTEE WILL NOT MEET IN JUNE AND JULY. ALL SUBMITTED APPLICATIONS WILL BE REVIEWED AT THE AUGUST, 2024 MEETING. PROPOSALS WILL NOT BE REVIEWED IF THE EVENT HAS ALREADY TAKEN PLACE** 

SUBMIT AN APPLICATION

Funding Guidelines

The Committee shall use the following guidelines when deciding on each funding application:

• Alignment with the Communications and Engagement Committee’s mandate.
• Benefits to the Alumni Association must be clearly outlined in the proposal.
• Conference attendance may be considered if the results benefit the campus community, not just the student(s) who attend.
• Students who apply with a group must apply as a team; individual requests will not be accepted*.
• There is no guarantee of receipt of funding for projects that received funds in previous years.
• Applications must include a complete application form and budget.
• Other sources of funding must be identified.
• The budget must be thorough, realistic and provide value.

*see Special Initiative Funding Category

The following will also be considered in making funding decisions:

1. Breadth of impact

   • The number of students and others who will benefit or participate in the activity
   • The value to the student, the campus community and the local community.
   • The ability of individuals or groups to share the experience with the larger campus community for activities that are approved that take place on campus

2. Depth of impact

   • Professional skill development of project for those involved.
   • Networking opportunities for students and alumni.
   • Outreach to alumni and exposure of Association.

3. Reputational impact to the Association, the University of Windsor and the larger community.

Funding Expectations

1. Any organization that obtains funds from the Association must include the pre-approved Association name/logo on all printed and online publications and promotional items.
2. All social media posts regarding the funded application will reference the Association’s support, where appropriate.
3. A post-event report must be submitted once the event or project is complete. Failure to do so may impact future funding requests.

Frequently Asked Questions